Answered By: Stephanie Folse
Last Updated: Aug 08, 2016     Views: 97

It is the intention of Special Collections to acquire and hold original material which supports the teaching and research interests of faculty and students. It is also the department’s intention to collect historically significant items relating to the history and culture of TCU as well as the larger community. To this end, the department will collect material in all formats, print, manuscript, archival and artefactual.

A PDF with the Special Collections collecting priorities may be found linked below.

Archives Collection Development Policy

In order to fulfill our mission of being the primary source for TCU historical material, the archives’ collection development policy emphasizes records created by university faculty, staff, and students.

The archivist is responsible for making accessioning decisions and will work with other library and campus departments as necessary when bringing new material into the archives. Only those records deemed to have enduring value will be selected for permanent preservation in the archives.

University records appropriate for the archive

In order to document the operations of the university and to preserve its history, Special Collections welcomes and encourages departments and offices to submit records to the university archives. The following types of documentation are often selected for permanent retention:

  • Minutes, memoranda, correspondence, and reports of the Board of Trustees
  • Records of the Office of the Chancellor, including correspondence, administrative subject files, reports, and minutes from the Chancellor’s Cabinet meetings
  • Correspondence, subject files, and reports of all administrative offices
  • Correspondence, subject files, and reports of the deans, directors, and administrators of the schools, colleges, divisions, and programs of the university
  • Correspondence, biographical material, research files, lecture notes, and syllabi from faculty members
  • Minutes, memoranda, and reports of all major academic and administrative commissions, councils and committees including the Faculty Senate and Staff Assembly
  • Departmental records, including minutes, reports, correspondence, and syllabi
  • Accreditation reports and supporting documentation
  • Annual budget and audit reports
  • Records of student organizations including the Student Government Association, Graduate Student Senate, and the various groups affiliated with Inclusiveness and Intercultural Services
  • Alumni records, including the minutes of the alumni association and papers, correspondence, and publications of prominent alumni
  • All publications distributed in the name of TCU including catalogs, yearbooks, student newspaper, newsletters, press releases, and event programs
  • Photographs, negatives, slides, audio and video film, tapes and reels, oral history interviews, and optical and compact discs documenting the development of the university
  • Maps, prints, and architectural drawings documenting the physical changes and development of the university

TCU faculty

Faculty papers play an important role in documenting the history of the university and are a welcome addition to the university archives. The following list provides a general idea of what types of material we would like to preserve in the archives:

  • Official, professional, and personal correspondence
  • Records relating to service outside the university including community, state, and national service
  • Biographical material including resumes, bibliographies, biographical sketches, chronologies, newspaper clippings, and personal memoirs
  • Photographs
  • Diaries, notebooks, and memorabilia
  • Lecture notes, syllabi, and copies of speeches and/or addresses
  • Audio or video tape recordings of lectures, speeches, and discussion
  • Research files
  • Published, monographs, articles, and reprints written by the faculty member
  • Drafts and manuscripts of unpublished articles and books
  • Departmental or committee minutes and records

Fort Worth History

In order to assist in the preservation of the history of Fort Worth and to better serve researchers in the community and on campus, the archives will seek to acquire appropriate Fort Worth historical records whenever possible.

Fort Worth historical records appropriate for the archives include:

  • Papers (correspondence, subject files, and select memorabilia) of prominent Fort Worth or Tarrant County residents
  • Records documenting the history and operation of businesses or organizations in Fort Worth or Tarrant County

Personal papers/organizational records (non-TCU)

The archivist will work with donors to identify those materials of research interest which should be preserved. Although not all papers and records fall within the collecting scope of the archives, the types of materials listed below are often valuable.

Personal and Family Papers:

Letters, diaries, speeches/lectures, albums/scrapbooks, memoirs/reminiscences, photographs, professional files, genealogical information, films, videotapes and audiotapes.

Organizational Records:

Articles of incorporation/constitution/bylaws, correspondence, planning documents, architectural records, legal documents, diaries, minutes of meetings, reports, memoranda, newsletters and other publications, directories, financial documents, press releases, membership records, and research and subject files.

Because the research value of papers and records may be diminished if items are removed or rearranged, donors are encouraged to contact the archivist (email link) before discarding or rearranging materials.

Transferring materials to the archives

After working with donors to identify materials appropriate for preservation, we will make arrangements to have the papers or records transported to the TCU Library. At that time, we will ask the donor to review and sign a gift agreement legally transferring the materials from the donor to the archives.

If necessary to protect the privacy of the donor or others, restrictions on access to sensitive material may be negotiated during the transfer process.

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